When asbestos compliance takes place in a typical manual system, the process is one that takes place with the help of paper records, although a number of organizations can use database tools or simple spreadsheets for searches and record keeping. Inspections are done with pencil and papers which may be subjected to issues such as loss of documents, legitimateness, and aptness of the data entered and correct physical filing and document retention. The computer based solutions are available in 2 varieties:
- Packaged systems that are already developed for managing the materials
- Custom systems that are created from scratch for catering to specific requirements
The packaged systems are range from pretty generic, requiring a lot of configuration and customization, to the more extensive solutions. In a few instances, you will find organizations using both custom as well as packaged systems since a number of commercially available ones lack the required functionality. In a number of asbestos compliance, people might attempt to modify an identical system which they own already.
Digital Asbestos Compliance Systems
Digital solutions need to automate any of the manual functionalities. For instance, the principal list of properties as well as most of the stored records can be accessible and searched by the computer, thus streamlining the process of locating information faster and in a more precise manner. Unless it is an end to end digital system, getting the information within the system will still require some kind of data entry. The rules which can be built within the process will help in maintaining some amount of consistency, especially when it comes to the collection and organization of data. However, you should not undermine the potential of people working around a procedure as they deem fit.
Scheduling is another important criterion for asbestos compliance. It is commonly seen in a number of computerized systems. The frequency of different tasks like evaluations, archiving, inspections and more could be designated upfront and the system will be able to create daily, weekly as well as monthly schedules of the things that need to be done. The ownership of various tasks can also be assigned, while the unfinished chores can be flagged for simplifying the management of objectives.
Electronic and Manual Storage
The assessments and inspections of some data can still be done on paper, while the important data that is entered after the fact can be stored electronically. In that case, the original paper forms that have been used for completing the inspections might be required to meet the regulatory needs. In modern systems, laptops, tablet computers and smartphones and PDAs can be used for capturing data during the inspection, thus doing away with the need for data entry later on.
Management reporting of asbestos compliance can be facilitated with computerized systems since the data should be kept in a single location and queries can be issued as required for management for assessing the affairs at any given period of time. You can also automate the monthly reports, or create dashboards for real time viewing and alert management.